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See our Strategic
Plan
Trifold Flyer
for
Suitable for Printing, March 4, 2010
March 8, 2007, version
in PowerPoint
or Viewing on
the Web in HTML
CHARTER
AND BYLAWS:
Purpose:
The purpose of the Federal Information
and Records
Managers Council (FIRM) is to empower all federal
agency information
management professionals by encouraging collegial
partnerships that
provide a forum for sharing knowledge and
resources that lead to better
government.
The FIRM Council:
-- Provides Leadership to the Federal
Information
Community by bringing together access specialists,
archivists,
attorneys, experts, information technology staff,
librarians, program
staff, records managers, professional associations
and other associated
professions to:
I. Manage the life cycle of federal information
assets and
II.Protect and promote the nation's documentary
heritage.
-- Provides Advice and Assistance to executive,
legislative and
judicial agencies and other federal entities
charged with oversight of
federal information and records management
including, but not limited
to: the National Archives and Records
Administration; the CIO Council;
the Office of Management and Budget; the
Government Accountability
Office; The Office of Personnel Management; the
National Institute for
Standards and Technology; and the General Services
Administration.
-- Provides a forum to advance professional
knowledge and techniques
through educational programs, workshops, seminars,
and by exchanging
experiences, approaches and essential ideas
related to the evolving
federal information enterprise initiatives and
policies.
-- Serves as an advocate for a more efficient,
effective and
accountable implementation of programs and tools
used to manage federal
information assets.
BYLAWS:
Membership: All federal employees
(past and present) that
serve or have served in any capacity related to
the improvement,
promotion and protection of the common goals and
objectives of quality
information management. Government contractors may
participate, but not
serve on the Board.
Voting Members: Any individual whose
name, agency, title,
phone number, address and e-mail contact
information is on the most
recently updated FIRM communications list.
Viewpoint: FIRM members participate
as individuals who have
partnered to promote successful accomplishment of
joint endeavors and
to add their individual contributions to a common
unified voice. FIRM
members do not directly represent their agency,
but rather, bring
together a diverse spectrum of perspectives,
opinions and beliefs about
all aspects of federal information management that
benefit the
community.
Resources: FIRM is a professional
association, without a
budget, committed to providing programs free of
charge. Resources
needed to conduct its programs are contributed
graciously by program,
association and Council participants.
FIRM Council Board of Directors: Is endorsed
annually by voting members
each March from a slate of candidates, all federal
employees (former
and current), put forward by the previous Board.
The Board can
supplement its membership at any time by reaching
consensus on new
Board members.
-- The Board shall administer the affairs and
business of the Council
through consensus. If unable to reach consensus,
the Chair may call for
a majority vote.
-- The Board elects its own leadership (below)
which serves
collectively as an Executive Committee for making
decisions between
Board meetings.
-- The Board shall meet approximately every two
months (second
Wednesday) or as necessary to properly conduct its
work.
-- The Board is intended to represent all aspects
of the FIRM
membership and should strive to insure that its
composition includes
professionals with varied perspectives. The Board
should not exceed
fifteen members with no more than two members from
a single department
/ agency.
-- The Board shall elect its leadership in the
following positions:
1. The Board Chair; serves as the primary point of
contact for external
FIRM partners; presides over Board meetings.
2. The Vice Chair; serves in the absence of the
chair; coordinates the
agenda for bi-monthly Board meetings; oversees
work of FIRM work group
leads.
3. The Secretary; serves as the institutional
memory of the
association; keeps the FIRM history up-to-date;
maintains all FIRM
documentation (minutes, agendas, programs,
correspondence, comments,
etc...)
4. Membership Coordinator; maintains the FIRM
mailing list; serves as
central point for disseminating information to
membership and external
partners.
5. Webmaster; works with Secretary and Membership
Coordinator to e-post all information that may be
of benefit to FIRM
members, including, but not limited to: program
information,
administrative information; links to resources and
partner groups, and
on-line archival materials.
6. Friends of the Board; honored partners,
liaisons, resources,
collaborators, advisors and supporters are
proposed by the chair and
approved annually by the Board.
-- FIRM Workgroups: Work group
leaders are appointed by the
Board. The workgroup leaders coordinate all
activities of the group and
bring forward recommendations, issues and
positions to the Board for
consideration. Workgroups are chartered for
specific purposes and their
charters are reviewed, modified and re-authorized
each year, at the
March meeting, as appropriate.
-- FIRM Programs: The FIRM may
provide opportunities for
dialogue on as many issues as appropriate through
its workgroups. It
may partner with other organizations and
associations to jointly
sponsor programs as appropriate. The FIRM is
committed to providing a
variety of programs each year.
-- Liaisons: The FIRM Chair, in
consultation with the Board,
may appoint liaisons to represent the collective
interests of FIRM to
other associations, federal agency initiatives and
governmental bodies
including, but not limited to: the Archivist of
the United States, the
CIO Council, ARMA, etc...; Liaisons serve in an
advisory capacity to
the Board and are encouraged to attend all Board
meetings in order to
foster communication.
-- Accountability Clause: The FIRM
Board functions as a team
and participation on the FIRM Board is a
privilege. All Board members
are required to set an example for professional
accountability and are
expected to contribute their time, ideas, talents
and perspectives.
Board members recognize that positive interaction
with their colleagues
is a professional responsibility.
-- The FIRM Charter and By-laws will be evaluated
and, if necessary,
updated annually to insure it meets the needs of
the evolving
information management community. The Charter and
by-laws will be
re-affirmed at the March meeting each year.
If approved, this charter and set of by-laws
supercedes all previous
rules for FIRM and becomes effective, as amended,
March 2005.
Approved for the FIRM by the FIRM Board of
Directors 03/09/05
Anne Baker
Dan Bennett
Carol Brock
John Paul Deley
Carol Cory
Kathleen Calvo
Bette Fugitt
Mike Miller
Nancy Miller
Cheryl Thomas
John Vasko
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